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Serials & Preservation Library Assistant

Updated November 22, 2017 


The Virginia Historical Society seeks a qualified candidate for the position of Serials & Preservation Library Assistant. This individual serves as a part of the Collections Division, reports directly to the Director of Technical Services and is responsible for cataloging serial articles, making them accessible through the online catalog. The desired candidate will perform and proof all physical preservation and processing activities. 

The Serials & Preservation Library Assistant is responsible for

  • maintaining serial files and collections,

  • cataloging serial articles in MARC format using OCLC,

  • assisting catalogers with holdings conversion and enhancement of serial records, and

  • proofreading cataloging records prior to delivery to the library. 

The Serials & Preservation Library Assistant

  • accessions all newly acquired materials using the acquisitions module of the online catalog,

  • maintains authority integrity for author and subject headings using the online catalog, OCLC and LCSH, and 

  • creates templates and bookplates for processed material and assists in the library reading room as needed. 

Preservation activities assigned to the Serials & Preservation Library Assistant include

  • minor book repair,

  • rehousing and constructing Co-Libri and Mylar book jackets,

  • and supervising the processing and preservation-related tasks of newly acquired materials.

The selected candidate will also perform other duties as assigned by the Vice President for Collections and/or Director of Technical Services. 


  • Bachelor’s degree in Humanities or Social Sciences, or a combination of library education and experience;

  • knowledge of the principles of library cataloging, preservation and automation;

  • OCLC experience preferred; and

  • an authentic interest in the mission and work of the VHS. 


Salary commensurate with education and experience; benefits package 


Send letter of interest, resume and list of references electronically to Paulette Schwarting, Director of Technical Services, at paulette@vahistorical.org. For additional information, contact Paula Davis, Human Resources Coordinator, at pdavis@vahistorical.org

Founded in 1831, the Virginia Historical Society is the oldest cultural organization in the Commonwealth of Virginia, and one of the oldest and most distinguished history organizations in the nation. Located in the Museum District of Richmond, Virginia, the VHS houses its collection of nearly 9 million items and serves as the state history museum with permanent and special exhibitions as well as a vibrant portfolio of public programs. 

The Virginia Historical Society is an Equal Opportunity Employer.