Fees and pricing of photographic reproductions
Reproductions of materials from the collections of the Virginia Historical Society are provided under license agreement
for purposes indicated in writing by the user and agreed to by the Society. Conditions governing their use are specified
on a contractual agreement generated by the Society and to be signed by both the user and a representative of the Society.
Costs for reproduction of materials from the Society's collections are usually the sum of two fees: production and use.
Use fees do not apply to reproductions made for personal use. The Society reserves the right to require special fees
for some forms of commercial uses. The Society also reserves the right to deny requests at its discretion. The prices
listed are subject to change. Advance payment is required for all orders unless special arrangements have been made
prior to placing the order.
Production fees
All users will be charged an "image production" fee. Users should note that the Society's collections include a great
number of objects, artifacts, and images in varying sizes, conditions, and formats, affecting the method of production.
Some objects and images will require copy negatives, and others will not. Hence, total production fees are affected
by the nature of the original material ordered as well as the user's desired end product.
All negatives and color transparencies remain the property of the VHS and are not available for purchase.
Black and white prints
• 8" x 10" photographic prints: $32
• 11" x 14" photographic prints: $60
• 16" x 20" photographic prints: $90
Color prints
• 8" x 10" photographic prints: $50
• 11" x 14" photographic prints: $75
• 16" x 20" photographic prints: $100
Digital images
• 72 dpi JPEG: $15
• 300 dpi (or higher) JPEG or TIFF: $25
• New scan: $10
New photography
If new photography is required, additional time may be needed to complete the order. The 4-week turnaround does not apply to orders that require new photography.
• In order to fill a request, the VHS may have to make a new 4" x 5" color transparency. If so, there will be an additional
$50 charge. All transparencies remain the property of the Society and are not available for purchase.
• If a new negative is needed to produce a black-and-white print, an additional $15 will be charged.
• If a new scan is required to fill an order, an additional $10 will be charged.
Three dimensional objects and items requiring special handling
The Society reserves the right to restrict the reproduction of materials in our care on the basis
of conservation and preservation concerns. The Society reserves the right to charge additional
fees as determined by the Society on a case-by-case basis.
• Set-up charge: $75.00
Discount
Members of the VHS receive a 10% discount. Become a member
Videotaping and filming
In some instances, at the discretion of the Society, users may film or videotape materials in our research collections. Please note
that the Society requires at least forty-eight hours advance notice and that the applicable use fees will be charged.
• Set-up fee: $100.00
• Pull-fee (per item): $10.00
Digital Snapshots
Digital snapshots of most photographs and museum objects can be ordered.
• Low-resolution digital files are available for research purposes only. Under no circumstances are VHS snapshots to be used in ANY publication or on the internet.
• Digital snapshots may not have image quality equal to other photographic reproductions that are more expensive. (Go to photographic reproductions)
• Images will be delivered in JPEG format via email.
• Snapshots are $0.50 each. A standard $20 research fee is charged on all snapshot orders. If the amount of time needed for the research exceeds 30 minutes, further research fees will be charged. (Go to order form)
For digital snapshots or photocopies of library items and manuscripts, go to photocopies order form.
Research
Museum and photographs: One-half hour of the curator's time is allotted without charge for answering each reference
request. Researchers will be charged $25 for each half-hour in excess of the first half-hour.
Contact the curator for more information about research services.
Library and manuscripts: A moderate amount of research (maximum of one hour) can be done for a
research fee of $25.00, which must be prepaid. This fee includes a limited number of photocopies.
• Research by mail
• Research online
Shipping
All orders are shipped First Class mail (unless special delivery is requested),
and a $10.00 shipping and handling charge is added to every order. For Federal Express
shipping for patrons without a
Federal Express account number, a $30.00 fee will be added to the order for shipping.
Digital images are sent either on CD-ROM or via email. All TIFF images will be delivered on CD-ROM.
Rush Orders
Any order that requires guaranteed delivery in less than four weeks is considered a rush order. The rush
charge is an additional charge that is equal to the normal production fees (but not including new photography
charges). The rush charge will guarantee a delivery date, agreed to when the order is placed, that meets the
patron's schedule and that VHS has confirmed is feasible. VHS reserves the right to refuse a rush order
if the work cannot be completed in the requested time frame. Please contact the curator for more
information at 804.342.9683, or send email to photographs@vahistorical.org.
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